Purchasing Resources

Please find resources and frequently asked questions from the Purchasing department at Lincoln University of Missouri.

Purchasing Resources

For information on the vendors and access to rental information, faculty/staff should log-in to the Blue Tiger portal, then go to Purchasing -> Resources -> Access to Supplier Information & Resources.

FISCAL YEAR CLOSING SCHEDULES AND INFORMATION

Year-end Procedures - STATE Fiscal Year

Year-end Procedures - FEDERAL Fiscal Year

ESTIMATED LEAD TIMES

Estimated Lead Time Required by Vendors

OTHER INFORMATION

Fiscal Accounting standards require all expenses be recorded in the same fiscal year that the goods and services are received. Processing purchasing and financial documents in accordance with the posted schedules allows the financial statements and financial reports to be completed in a timely manner. All travel, services provided, or supplies ordered and/or received prior to June 30 must be requisitioned in the period ending June 30. This guideline is regardless of funding source.

If you have any questions about the deadlines or the procedures, please contact Damon Nunn, Director of Purchasing.

Surplus FAQs

Please find frequently asked questions about surplus inventory and how to handle those items.

Remember that all items (junk or excess) transferred or disposed without the proper document will still be reflected in your department's inventory record. Consequently, the department head will be held responsible for items that could not be accounted for.

Frequently Asked Questions

What shall I do with all of this surplus/excess property?

Send it to Materials Management at Shipping and Receiving Building.

How do I handle sending surplus materials?

Fill out the "Property Inventory & Change Report," and send it to the Warehouse at the Purchasing Department.

How do I fill out the "Property Inventory & Change Report"?

Mark an (X) in one of the boxes, and list the description, tag no., location, etc. as shown on the form.

Have the form signed by the Department Head and mail it to the Purchasing Department.

Mark an (X) in one of the boxes, and list the description, tag no., location, etc. as shown on the form. Have the form signed by the Department Head and mail it to the Purchasing Department.

They will be taken off your Department's inventory record, and put in temporary storage. All usable items will be available for transfer to any other department upon request.

What if another department does not have a need for the items?

They will then be sold at a public auction or transferred to state agency for state surplus property. Employees of the University will have an opportunity to buy them at the public auction.

What happens to the money these items bring in?

Part of it goes to pay the auctioneers services, and part of it will be used to cover the cost of up-keeping the temporary storage area.