Additional Information

Policy and Procedures
  1. Precedence:
    Except in cases of emergency, all approved requisitions will be handled in order of their receipt by our office.
  2. C.O.D. Orders: (Cash on Delivery)
    The University does not accept C.O.D. shipments.
  3. Trade-Ins:
    If a user department needs to purchase an item to replace obsolete equipment, and the surplus property cannot be used by another department, the Purchasing Department should explore the possibility of a trade-in. If trade-ins are accepted on a particular equipment item, which a user department desires to replace, the bid solicitation should require bid prices with and without trade-ins, and indicate that an award may be made on either basis. In so doing, the best trade-in offer can be evaluated against the expected sale price for the obsolete item.

  4. Equipment Demonstrations:
    It is permissible for vendors to demonstrate equipment to departmental personnel. These demonstrations should, however, be held strictly at the convenience of departmental personnel. This practice is encouraged by the Purchasing Office and no prior clearance is required.

    If equipment is left in the department, it must be understood by all concerned that the vendor does so at his own risk. The University cannot and will not in any way assume responsibility for the equipment other than to exercise normal and usual care.

    It should also be made perfectly clear to the vendor that the University will in no way commit to the purchase of the equipment without the proper bidding process.